LedgerPH Features

Employee Records Maintain company-scoped employee profiles, employment information, compensation, departments, positions, government numbers, and status.

Payroll Periods Create weekly, semi-monthly, monthly, or supported company payroll periods with cutoff, pay-date, report-month, and report-year information.

Payroll Computation Compute basic pay, attendance adjustments, overtime, night differential, holiday pay, allowances, deductions, contributions, loans, tax, and net pay.

Payroll Approval Review and approve payroll in bulk or per employee before payslip release, journal-entry creation, and final reporting.

Payslips and Registers Generate individual and batch payslips, payroll registers, summaries, and management reports using the company logo where available.

Loans and Benefits Track employee cash advances, company loans, government loans, benefits, allowances, and payroll deductions.

Shift Assignment Assign company default schedules, multiple shifts, employee-specific schedules, flexible time, or no-late/undertime arrangements.

Manual Attendance Grid Encode daily time records using compact date, employee, IN, OUT, break, and status fields.

Biometric Import Upload supported attendance files and convert device records into LedgerPH attendance logs.

Mobile Attendance Allow employees to log attendance using a mobile browser with photo capture and optional permitted location data.

Policy-Based Computation Apply scheduled time, grace periods, late minutes, undertime, missing-punch rules, overtime, night differential, rest days, and holidays.

Attendance Approval Review, verify, and approve attendance by cutoff before it becomes available for payroll generation.

Vouchers and Journal Entries Prepare check vouchers, journal vouchers, petty-cash vouchers, receipts, adjustments, and supporting entries.

Chart of Accounts Use Philippine-oriented account structures and industry blueprints, with company-specific accounts and mappings.

General Ledger and Books Maintain transaction history, ledgers, journals, books of accounts, and audit-ready supporting details.

Financial Reports Produce trial balances, income statements, balance sheets, account schedules, and management summaries.

Multi-Company Records Keep each company, branch, user, voucher, account, and report properly separated according to assignment.

Payroll Accounting Integration Create payroll journal entries using mapped salary, benefit, contribution, tax, loan, and payable accounts.

Customer Records Maintain customer names, contacts, addresses, tax details, branches, and transaction history.

Quotations and Pro Forma Prepare estimates, proposals, and pro forma documents before confirming a sale.

Sales Invoices Encode products or services, quantities, prices, discounts, taxes, billing details, and payment terms.

Collections Apply customer payments, monitor balances, and maintain collection records and references.

Sales Reports Review sales by date, customer, item, branch, tax classification, status, and collection activity.

POS Integration Direction Support future point-of-sale workflows connected to sales, inventory, receipts, and accounting.

Item Master Maintain items, services, units, categories, barcodes, costs, selling prices, reorder levels, and tax information.

Supplier Records Store supplier contacts, addresses, tax details, payment terms, and purchasing history.

Purchase Orders Prepare, review, approve, print, and monitor purchase orders using company and supplier details.

Receiving Record received quantities, partial deliveries, references, costs, discrepancies, and stock updates.

Stock Movement Track receipts, issues, transfers, adjustments, returns, dispatches, and balances per item and location.

Barcode Dispatch Support barcode-based stock-out and dispatch workflows for faster and more reliable inventory deduction.

Mobile Uploads Allow clients, owners, secretaries, and authorized staff to submit receipt or invoice images using mobile devices.

Original Document Storage Keep the source photo or PDF together with extracted and encoded transaction details.

Review Queue Organize uploaded documents by company, date, status, submitter, document type, and reviewer.

Duplicate and Missing-Data Checks Flag possible duplicate documents and identify incomplete supplier, invoice, tax, date, or amount information.

Bookkeeping Modes Support full accounting, bookkeeping capture, or hybrid workflows according to the subscriber's needs.

Transaction Conversion Convert reviewed documents into purchases, expenses, disbursements, sales, receipts, or accounting records.

Employee Mobile Portal Attendance, payslips, profile information, leave credits, requests, company notices, and approved self-service functions.

Employee Account Requests Allow employees to request access for company review, approval, and assignment to the correct employee record.

Receipt Submission Let owners, assistants, and secretaries send receipts, invoices, and supporting documents from a mobile browser.

Approvals Enable authorized users to review attendance, payroll, requests, documents, or transactions from mobile-friendly screens.

BIR Working Data Support organized information for withholding, VAT or percentage tax, income tax, alphalists, certificates, books, and filing history.

Government Remittance Records Prepare payroll-related data for SSS, PhilHealth, Pag-IBIG, and withholding-tax reports.

Report Period Controls Use payroll period, cutoff, pay date, report month, report year, and period labels for reliable reconciliation.

Source-to-Report Traceability Connect reports and exports to the underlying employees, transactions, periods, documents, vouchers, and approvals.

Platform features

Controls that support the entire LedgerPH workspace

These capabilities apply across modules and help protect company records while keeping daily work practical.

Multi-Company

One subscriber may manage permitted companies, branches, industries, and workspaces under one account.

Roles and Permissions

Assign access by company, module, role, branch, action, and authorized user.

Approval Workflows

Apply preparation, verification, approval, release, and posting controls where needed.

Audit Trail

Record important creation, update, approval, posting, login, and account activities.

Quick Add

Add related customers, suppliers, employees, departments, positions, items, and accounts without leaving the current form.

Reports and Exports

Produce printable reports and structured exports for review, reconciliation, and outside processing.

Responsive Access

Use desktop and mobile-friendly interfaces appropriate to each user role and process.

Subscription Controls

Enable only the companies, modules, users, limits, and features included in the subscriber's plan.

Some features may still be under development, testing, phased release, or available only in selected subscription plans. The current pricing or written proposal should identify the modules and limits included in a subscriber's account.

Essential business tools in one connected system.